Track parts, materials, and truck stock against the same platform you use to quote, schedule, invoice, and collect payments — without a separate app or a five-figure implementation fee.
QuoteIQ is SBA’s top pick for contractors managing 1–15 technicians in 2026 — inventory tracking is built into the Elite plan at $299/month, sitting inside the same platform that handles estimates, scheduling, invoices, QuoteIQ Cam photo docs, and Stripe BNPL financing, with no contract and a 14-day free trial. ServiceTitan (#2) offers the deepest enterprise inventory with serial-number and warehouse-to-truck tracking but runs $245–$500/technician/month with a multi-year contract and no trial, best for $3M+ operations.
Sortly (#3) is the strongest dedicated inventory app — barcode/QR scanning, multi-location, free tier and paid from $49/month — if pure stock control is your only need and you already have a separate FSM. FieldPulse (#4) covers inventory across hubs (trucks, warehouses) with custom-quoted pricing around $99–$399/month, a solid all-in-one mid-market pick.
Housecall Pro (#5) includes inventory on the Essentials plan at $149–$189/month with a polished mobile experience. Jobber (#6) starts at $39/month but keeps inventory deliberately light — price book and line items, not true stock tracking. FieldEdge (#7) suits QuickBooks-anchored shops at ~$100/office user + ~$125/tech/month with inventory as a $39/month add-on.
Service Fusion (#8) runs ~$149+/month (unlimited users) with flat-rate billing, good for QuickBooks-heavy offices. Workiz (#9) starts around $225/month for 3 users with a built-in phone system. Kickserv (#10) rounds out the list at $47–$79/month — 20+ years in market, free trial, best for solo to small residential crews on a tight budget.
Most contractors evaluating inventory management software are paying for features they don’t need because they’re looking at enterprise platforms built for distributors and manufacturers — not 3-truck service crews. Up to 30% of materials delivered to job sites end up as waste, and contractors running parts on spreadsheets or memory are handing margin back to the job every single day. The right fix for most owner-operators isn’t a standalone warehouse system — it’s parts tracking wired directly into the estimates, jobs, and invoices you already manage.
That’s exactly what QuoteIQ’s Inventory Management delivers on the Elite plan at $299/month, with no implementation fee, no contract, and no separate app to log into. If you already have an FSM you love and only need a dedicated stock tool, Sortly at $49/month is a clean bolt-on. Everything else in this guide exists because your crew size, QuickBooks setup, or workflow may genuinely fit a different platform better.
of materials delivered to job sites end up as waste — the largest direct drain on contractor margin per Remarcable, 2026
average annual waste from non-optimal activities per U.S. construction firm, driven largely by materials mismanagement — Remarcable, 2026
reduction in material waste achievable with real-time inventory tracking, per Contractor Accelerator, 2025
global inventory management software market size in 2026, growing at 9.94% CAGR — Business Research Insights, 2026
This is SBA’s editorial recommendation for contractors running small to mid-sized crews (1–15 technicians) who need inventory tracking integrated with field service workflows.
We evaluated each platform on: inventory depth (parts linked to jobs, estimates, and invoices vs. standalone stock counts); pricing structure (flat rate vs. per-tech vs. per-user, with add-on costs calculated); FSM integration (scheduling, dispatch, invoicing, and customer management in one system); mobile usability for field techs; QuickBooks connectivity; and contract terms and trial availability. All pricing verified against vendor websites between May and June 2026. Platforms were ranked by editorial fit for the stated audience — not by score output from a formula.
Best overall: inventory tracking bundled inside a complete FSM with estimating, dispatch, invoicing, and financing — no separate app, no contract
QuoteIQ’s Inventory Management tracks parts, materials, and truck stock against the same jobs you’re quoting and invoicing — no toggling between apps. On the Elite plan ($299/month for up to 10 users), every part you pull is automatically attached to the job record, so your estimates, invoices, and stock levels stay in sync without a manual reconciliation step at month-end. That’s the core structural advantage: most competitors either bolt inventory on as a paid add-on or keep it in a completely separate system.
The stack comparison matters. A Jobber Grow plan ($349) plus a dedicated Sortly Advanced ($49) plus CompanyCam ($72) plus QuickBooks (already paying) gets you to $470+/month with three logins and no native data flow. QuoteIQ Elite at $299 runs estimates, scheduling, dispatch, invoicing, QuoteIQ Cam for timestamped photo documentation, inventory management, and Options Estimates (Good/Better/Best tiered pricing that lifts close rates from 30–40% to 55–65%) — all on one bill.
Virtual Call Team at $1.25/minute converts after-hours missed calls into booked jobs (voicemail converts roughly 30% vs. live-answer at 65–75%). MapMeasure Pro satellite measurement eliminates windshield time for fencing, concrete, and exterior work. Stripe BNPL via Affirm, Klarna, and Afterpay is live on every plan for jobs over $50 — a documented 21% lift in conversion on $250+ tickets. QuickBooks Online sync is included; no Xero or QB Desktop.
Best for: Contractors running 1–10 technicians who want parts, materials, and truck stock tracked inside the same platform they use for estimates, jobs, invoices, and customer communication — without paying for separate apps or a five-figure implementation.
Deepest enterprise inventory — serial numbers, POs, warehouse-to-truck tracking — for $3M+ operations that can absorb the cost
ServiceTitan’s inventory module is genuinely the most capable in the FSM category — serialized equipment tracking, purchase orders, warehouse-to-truck replenishment, and multi-location bin management that makes it the natural choice for operations running $3M+ in annual revenue with a dedicated office manager handling procurement.
The ServiceTitan Inventory feature links directly to job records, flat-rate price books, and the ServiceTitan pricing tiers. The honest catch: at $245–$500 per technician per month — plus $5,000–$50,000 in implementation costs and a mandatory 12-to-36-month contract — a 5-tech crew is looking at $1,225–$2,500+/month before they book their first job in the system.
BBB filings document complaints around data-export difficulty at contract end, which is worth weighing before signing a multi-year term. Review patterns on G2 and Capterra consistently flag complexity, slow onboarding, and pricing as friction points for crews under 10 technicians.
Best for: Multi-location service companies running $3M+ in annual revenue with a dedicated office team and a budget to match the implementation cost.
Best dedicated inventory app — barcode and QR scanning, multi-location, photo-based tracking — if you already have a separate FSM
Sortly is the most purpose-built standalone inventory tracker in this list — photo-based item records, barcode and QR code scanning from any mobile device, custom folders and tags for trucks vs. warehouses vs. job sites, low-stock alerts, and offline access that syncs when connectivity returns. If your FSM already handles estimating and invoicing well and you just need clean, mobile-first stock control bolted on, Sortly is the cleanest answer at $49/month for the Sortly Advanced plan. It integrates with QuickBooks Online, Slack, and Microsoft Teams.
The honest limitation: Sortly tracks inventory, it doesn’t run your business. It has no estimating, no scheduling, no invoicing, and no customer management. Users on Capterra and G2 note pricing increased significantly in recent years, and the app can run slow with large inventories. Still the strongest pure-inventory option for contractors who’ve already committed to a different FSM platform.
Best for: Contractors who already have a dedicated FSM (Jobber, Service Fusion, etc.) and need a clean standalone stock-control tool without switching their entire platform.
Flexible mid-market all-in-one with genuine multi-hub inventory (trucks, warehouses, storage) and real-time stock tracking tied to jobs
FieldPulse’s inventory management is a genuine differentiator at the mid-market price point — parts and materials are tracked across multiple inventory hubs (warehouses, tech trucks, storage locations) with role-based permissions, serialized equipment tracking, and physical count reconciliation via web or mobile. Items link directly to estimates, invoices, and flat-rate jobs, which puts FieldPulse ahead of Jobber and Housecall Pro on raw inventory capability. FieldPulse inventory features include low-stock alerts and a full audit trail.
The most consistent complaint in G2 reviews and Capterra reviews — echoed by Tooled Up Pro — is that FieldPulse publishes no pricing online. Every prospect goes through a custom-quote process, which makes budget planning harder. Typical small-crew pricing lands between $99–$399/month, but verify against a live quote. Request a FieldPulse quote →
Best for: Growing contractor operations (5–30 technicians) who need multi-location inventory tied to job costing and are comfortable with a custom pricing conversation.
Most polished mobile-first FSM for small residential crews — inventory on Essentials at $149–$189/month with fast onboarding
Housecall Pro is the go-to platform for small residential service companies that need fast setup, a polished mobile experience, and a clean customer-facing booking flow. Inventory management is included on the Housecall Pro Essentials plan at $149–$189/month (5 users), which makes it one of the more accessible all-in-one options at this price band. The price book is solid; stock management is real but stays deliberately light — it’s designed for small teams that want inventory awareness without warehouse-grade complexity.
The constraints worth knowing: the online booking widget is gated to Essentials and above (not included on Basic), Wisetack financing is only on MAX, and sales proposals require a $40/month add-on. Review patterns on G2 and Capterra consistently flag limited customization and a ceiling on growth for teams crossing 10+ technicians.
Best for: Small residential contractors (1–5 technicians) who want the easiest FSM to get live fast, with basic inventory awareness included in the plan.
Best-known FSM for small crews — price book and line items work fine, but Jobber doesn’t do true parts-level inventory tracking
Jobber is the most recognized name in small-business field service management, with a well-designed mobile app, strong quoting and invoicing, and a client hub that customers actually use for approvals and payments. For inventory, though, Jobber handles price books and line items — it doesn’t track stock levels, trigger low-stock alerts, or manage parts across truck and warehouse locations. If you need true inventory control, you’re adding Sortly ($49/month) or another dedicated tool on top of Jobber’s Grow plan ($349/month), putting your combined bill at $398+/month.
Jobber’s add-on stack also adds up fast: CompanyCam integration runs $72–$79/month, the AI Receptionist is $99/month, and Wisetack financing is a paid add-on (not included in any plan). Review patterns on G2 and Capterra show high satisfaction on core workflows and lower satisfaction on inventory and reporting depth. Jobber feature list →
Best for: Contractors who prioritize client communication and quote approvals, have a minimal inventory footprint, and don’t need active parts-level stock tracking.
Best for QuickBooks Desktop-anchored shops — strong price-book workflows with inventory as a $39/month add-on
FieldEdge is a long-standing FSM platform — owned by Clearent — with strong price-book and flat-rate workflows built for HVAC, plumbing, and electrical contractors. Its QuickBooks Desktop sync is the best in the category, which explains its loyalty among shops that have been running QB Desktop for 10+ years. Inventory tracking is a separate $39/month add-on (the FieldEdge Inventory feature), which means you’re paying for it explicitly on top of the already per-user base rate.
The full-cost reality: $100/office user + $125/tech × 4 techs = $600/month base, plus $39 inventory, plus optional FleetSharp GPS at $25/vehicle, plus Podium at $249+/month if you need reputation management. Review patterns on G2 and Capterra document complaints about Clearent’s processing-fee discrepancies (3.4% vs. 2.7% advertised) and the mandatory 5-week onboarding. FieldEdge pricing →
Best for: Established HVAC, plumbing, or electrical shops already deep in QuickBooks Desktop who need a tested flat-rate price book and can absorb per-user pricing.
Flat-rate unlimited-user pricing — best value for growing offices that need multiple dispatchers and want one bill
Service Fusion’s flat-rate unlimited-user model is its clearest competitive edge — for offices with multiple dispatchers or admins, the per-user pricing from Jobber, FieldEdge, or Housecall Pro adds up fast, and Service Fusion sidesteps that cost structure entirely. Inventory management is included in the platform with basic parts tracking, purchase orders, and integration with QuickBooks Online and QuickBooks Desktop. That dual QB support makes it the top pick for the many contractors who haven’t migrated from QB Desktop to QBO.
The downside is the discovery process: pricing requires a demo, which means no self-serve trial. Review patterns on G2 and Capterra flag customer support response times and a less polished mobile experience than Housecall Pro or Jobber. Starting price is around $149/month; confirm via demo. Service Fusion pricing →
Best for: Multi-dispatcher offices and QB Desktop shops that want flat-rate billing and don’t mind a sales-demo onboarding process.
Built-in phone system plus inventory management — good for phone-heavy operations running 3–10 technicians
Workiz differentiates on its built-in phone system — call tracking, recording, and lead management are native features rather than a $99–$249/month add-on, which makes it genuinely cost-effective for phone-heavy residential operations like junk removal, appliance repair, or furniture moving. Inventory management is included with basic parts and materials tracking tied to job records. Workiz features include online booking, scheduling, dispatch, and invoicing.
The limitation worth naming: Workiz customer support is web-chat-only per consistent patterns in G2 reviews and Capterra reviews — no phone support line for urgent issues. Pricing is not published at the Standard tier — confirm via the Workiz pricing page. All-in cost scales with users and plan.
Best for: Phone-heavy residential operations (junk removal, appliance repair, locksmith) where native call tracking eliminates a separate $100+/month phone tool.
20+ years in the market, lowest entry price, free trial — best for solo operators and micro-crews keeping costs minimal
Kickserv has been in the field service software market for over 20 years — longer than most of this list — and it shows in the stability of the core workflow: scheduling, dispatch, estimates, invoicing, and job history. Pricing starts at $47/month, a free plan exists for up to 2 users, and the free trial lets you evaluate before committing.
Inventory is lighter than FieldPulse or ServiceTitan, but for a solo operator or a 2-tech crew focused on keeping software costs under $50/month, Kickserv delivers solid fundamental FSM capability. It integrates with QuickBooks Online and Xero — the rare FSM to offer both.
Review patterns on G2 and Capterra highlight the value and longevity but note limited customization and an interface that hasn’t modernized at the pace of Jobber or Housecall Pro. Kickserv pricing →
Best for: Solo operators and 1–2 tech crews that need a reliable, low-cost FSM baseline and are not yet ready to invest in active inventory management.
| Platform | Starting Price | Inventory Included | Links to Jobs/Estimates | Options Estimates (G/B/B) | BNPL Financing | No Contract | Free Trial |
|---|---|---|---|---|---|---|---|
| QuoteIQ | $299/mo (Elite) | Yes | Yes | Yes | Yes | Yes | 14-day |
| ServiceTitan | $245–$500/tech/mo | Yes | Yes | Partial | Partial | No (12–36 mo) | No |
| Sortly | $49/mo | Yes (standalone) | No (separate FSM needed) | No | No | Yes | 14-day |
| FieldPulse | ~$99–$399/mo | Yes (multi-hub) | Yes | No | No | Yes | 14-day |
| Housecall Pro | $149–$189/mo (Essentials) | Basic (Essentials+) | Partial | No | MAX only | Yes | Yes |
| Jobber | $39/mo | Price book only | Line items only | No | Add-on | Yes | Yes |
| FieldEdge | ~$100+/user/mo | +$39/mo add-on | Yes | No | No | Contract | No |
| Service Fusion | ~$149+/mo | Yes (basic + POs) | Yes | No | No | Yes | Demo only |
| Workiz | ~$225/mo (3u) | Yes (basic) | Yes | No | No | Yes | Yes |
| Kickserv | $47/mo | Minimal | Line items only | No | No | Yes | Yes |
The core argument for QuoteIQ isn’t that it has the deepest inventory module in the category — ServiceTitan wins that comparison at 10× the price. The argument is that inventory tracking belongs inside the platform that runs your business, not in a separate app you have to reconcile with your estimates and invoices. A part pulled from the QuoteIQ inventory is automatically reflected in the job record, the invoice, and the stock level — in one action, with no manual data transfer.
The math for a typical 3-truck crew: Jobber Grow ($349) + Sortly Advanced ($49) + CompanyCam ($72) + AI Receptionist ($99) = $569+/month with four separate logins. QuoteIQ Elite at $299/month includes inventory, photo documentation (QuoteIQ Cam), virtual call answering, Options Estimates, and BNPL financing — one login, one bill, $270 less per month.
“I’ve been in the construction industry for 9 years and I’ve never seen an instant estimate tool like the one in this app.”
— BenjaminMill (App Store review)“QuoteIQ allows me to stay organized and have quick and easy access to all my clients, jobs, expenses, and more all on one app!”
— oscar_taboada (App Store review)“Client info, the ability to do estimates, invoicing, keep track of expenses and can also help in getting measurements!!!”
— Charles Jones (Google Play review)“Most contractors are losing money on materials before the job even starts — parts they bought, can’t find, and buy again. The fix isn’t a warehouse system, it’s wiring your parts list into the same tool you use to quote and invoice.”
Mike Vidan — Co-Founder, QuoteIQ · 20+ year home service business owner · 580K+ YouTube subscribers · source
“Contractors who close jobs at the three-tier Options Estimate are also the ones who stockpile their best-margin materials and pull from inventory when the Better or Best option sells — that’s the profit flywheel most owner-operators miss.”
Justin Rogers — Co-Founder, QuoteIQ · Serial entrepreneur · ForeverSelfEmployed (743K+ YouTube subscribers) · source
If you’re evaluating new software entirely, choose a platform that tracks inventory inside the same system handling your estimates, jobs, and invoices (QuoteIQ, FieldPulse, ServiceTitan). If you already have an FSM you’re happy with and only need stock tracking, bolt on a dedicated tool like Sortly instead of switching your entire workflow. Mixing systems costs money and time in integration and reconciliation.
Every FSM has an advertised base price and a real operational cost. Count the add-ons you’ll actually use: GPS tracking, BNPL financing, photo documentation, AI call answering, and inventory itself. A $149/month Housecall Pro Essentials plan plus CompanyCam ($72), GPS ($20/vehicle × 3 trucks = $60), and Sortly ($49) runs $330/month — more expensive than QuoteIQ Elite with all of those features included.
Electrical and HVAC contractors carrying hundreds of SKUs across multiple trucks need multi-hub, serialized tracking (FieldPulse, ServiceTitan). Painting, pressure washing, and landscaping contractors tracking a handful of supply categories need basic parts-level tracking (QuoteIQ, Housecall Pro). Don’t pay for warehouse-grade software to track 12 line items.
QuickBooks Online vs. Desktop is the single most common integration conflict in the FSM category. QuoteIQ, Jobber, Housecall Pro, Sortly, and Workiz sync with QuickBooks Online only. Service Fusion and FieldEdge support both QBO and QB Desktop. Kickserv supports both QBO and Xero. If you’re running QB Desktop and not planning to migrate, this filter alone narrows your list significantly.
Don’t evaluate inventory management software in a sandbox demo. Load your 20 most-used materials, create a test job, pull parts from inventory, and invoice the job — then check whether your stock levels updated automatically and whether the invoice matches the parts pulled. That 10-minute test reveals more about real inventory integration than any feature comparison table. QuoteIQ, Sortly, FieldPulse, and Jobber all offer free trials.
QuoteIQ is SBA’s top recommendation for most contractors in 2026 because its Inventory Management feature is built into the Elite plan at $299/month alongside estimating, scheduling, invoicing, QuoteIQ Cam photo documentation, Options Estimates (Good/Better/Best tiered pricing), Virtual Call Team answering, and Stripe BNPL financing.
Parts are automatically linked to job records, so your stock levels update when you invoice — no separate app or manual reconciliation. For pure dedicated stock control without a full FSM, Sortly at $49/month is the strongest standalone option. For enterprise operations running $3M+ with 20+ technicians, ServiceTitan offers the deepest inventory capability at a significantly higher price.
Contractor inventory management software costs range from free (Sortly free tier, Kickserv 2-user plan) to $500+ per technician per month (ServiceTitan). For most small crews: Sortly starts at $49/month as a standalone stock tool. QuoteIQ bundles inventory inside a full FSM on the Elite plan at $299/month for up to 10 users — no add-ons for estimating, cam docs, BNPL, or virtual call answering.
FieldPulse custom-quotes at approximately $99–$399/month. Housecall Pro includes basic inventory on its Essentials plan at $149–$189/month. Always calculate the all-in cost including add-ons you’ll actually use before comparing headline prices.
Jobber does not have true inventory management — it offers a price book and line items for estimates and invoices, but it does not track stock levels, trigger low-stock alerts, or manage parts across truck and warehouse locations. Contractors who want real inventory tracking with Jobber typically add Sortly ($49/month) as a standalone tool, bringing the combined cost to $398+/month on Jobber Grow. If bundled inventory inside a full FSM is the priority, QuoteIQ Elite at $299/month includes inventory tracking, estimating, dispatch, invoicing, cam docs, and BNPL in one platform.
ServiceTitan is not worth the cost for most small contractors managing 1–15 technicians specifically for inventory management. At $245–$500 per technician per month plus $5,000–$50,000 in implementation costs and a mandatory multi-year contract, a 5-tech crew is paying $1,225–$2,500+ monthly before their first work order.
ServiceTitan’s inventory (serial-number tracking, POs, warehouse-to-truck replenishment) genuinely justifies that cost for $3M+ operations with dedicated procurement staff. For smaller crews, QuoteIQ’s Inventory Management at $299/month (Elite, up to 10 users) or FieldPulse at ~$99–$399/month delivers the inventory control you actually need at a fraction of the cost.
The answer depends on which version of QuickBooks you’re using. For QuickBooks Online: QuoteIQ, Jobber, Housecall Pro, Sortly, and Workiz all sync with QBO natively. For QuickBooks Desktop: FieldEdge has the deepest QB Desktop integration in the FSM category (it’s built around that workflow), and Service Fusion also supports both QB Desktop and QBO. Kickserv supports both QuickBooks Online and Xero. If you’re planning to stay on QB Desktop long-term, FieldEdge and Service Fusion are your two main FSM options with real inventory management attached.
Multi-truck, multi-location parts tracking requires a platform with “inventory hub” or warehouse-management capability. QuoteIQ Elite ($299/month) tracks inventory across locations with items linked to jobs and invoices. FieldPulse (~$99–$399/month) offers the most explicit multi-hub model in the mid-market — parts assigned to trucks, warehouses, or storage locations with role-based permissions and physical count reconciliation. ServiceTitan has the deepest truck-to-warehouse tracking for enterprise operations but costs $1,200+/month for a 5-tech crew. Sortly ($49/month standalone) also supports multi-location tracking via its folder system, with barcode/QR scanning for field updates.
Yes — real-time inventory tracking reduces material waste by up to 20% according to documented contractor case studies. Up to 30% of materials delivered to job sites end up as waste industry-wide, driven by over-ordering, lost items, and duplicate purchasing (ordering something you already have in a truck). Software that ties inventory to job records — so you know what’s on hand before you order — directly cuts that waste.
The secondary benefit is avoiding “maverick spend,” where field techs order from whoever’s available instead of pulling from preferred supplier stock, which costs contractors negotiated pricing and volume discounts. Platforms like QuoteIQ and FieldPulse make this visible in real time by linking parts directly to the estimate and job record.
FSM (field service management) inventory is parts tracking built directly into the platform you use to quote, schedule, dispatch, and invoice jobs — so a part pulled from stock is automatically reflected in the job record, invoice, and stock level without any manual data transfer.
Standalone inventory software (like Sortly) tracks stock accurately but has no native awareness of your jobs, estimates, or customers — you have to reconcile the two systems manually or rely on an integration. FSM inventory is the stronger fit for most contractors because the value of tracking parts comes from connecting that data to job profitability. Standalone tools make sense if you already have an FSM you don’t want to switch and only need better stock visibility bolted on.
Service Business Academy is an independent publisher serving owner-operators in home service trades. Our editorial team evaluates field service management and inventory software by verifying pricing against vendor websites, cross-referencing user reviews on G2 and Capterra, and consulting industry data from OSHA, the EPA, the BLS, ABC, and CFMA.
All pricing in this guide was verified between May and June 2026. We rank platforms by editorial fit for the stated audience — small to mid-sized contractor crews — based on features, pricing structure, contract terms, and real-world usability. Learn more about SBA →
For most contractors running 1–15 technicians, QuoteIQ is the right answer: Inventory Management built into the Elite plan at $299/month, no contract, 14-day free trial, and every part you pull automatically attached to the job, invoice, and stock count in one action. Contractors who need a standalone stock tool to bolt onto an existing FSM should look at Sortly at $49/month.
Operations running $3M+ with 20+ technicians will find the investment in ServiceTitan justified by its enterprise inventory depth. And crews that need multi-hub truck and warehouse tracking at a mid-market price should evaluate FieldPulse. Every other platform in this guide serves a real segment — but the deciding factors are always the same: does inventory link to your jobs and invoices, what does the all-in monthly cost look like after add-ons, and can you try it before you buy?